UGA went live with OneUSG Connect HCM System on Sunday, December 16, 2018. Links to access the new system and to user and practitioner resources are below. Please be aware that new resources are being developed at this time and will be posted as soon as available.
- To log into OneUSG Connect HCM, go to the OneSource website and select the red login link to OneUSG Connect.
- OneSource Faculty and Staff Guide
- OneSource/OneUSG Connect Standard Operating Procedures (includes hiring, position management, absence management, payroll and termination procedures)
- OneSource Training Library
- OneSource/OneUSG Connect All Other Resources
In addition, we have created a quick reference to assist with which system will now be used to initiate common personnel-related actions:
UGA Onboarding System
Effective May 2, 2012, individuals who are hired at UGA or change benefits eligibility status will complete all required paperwork in the UGA Onboarding System. New hires and employees changing benefits eligibility status will receive an email from email@example.com.
Onboarding System Administrative Users
Departmental users can access the Onboarding System to view the progress of their newly-hired faculty and staff. Get the Onboarding System User Guide
Departments that hire individuals who will not work on the UGA campus or any UGA facility (remote locations) should contact UGA HR about completing the I-9 process via firstname.lastname@example.org.
Newly-hired faculty and staff
All newly-hired faculty and staff will receive an email invitation to visit the UGA Onboarding System and complete their new hire "packet." The email will include default login and password. The System features a 16-minute timeout feature for security purposes. If timed out, the employee may revisit the Onboarding System to resume completing the packet, using his/her login and password: https://hrx.talx.com/EmploymentCenter/default.aspx?divisionid=59
Once the Onboarding packet has been completed
Additional actions must be taken by the new hire to complete the employee’s records:
Present required I-9 documentation
The new hire must present proof of identity and eligibility to work (I-9 required documentation) to the HR representative in your department within 3 business days of your employment. UGA complies with The Immigration Reform and Control Act of 1986. Those who have not completed Section 2 of the Form I-9 within 3 business days will not be eligible to continue employment and the position will be terminated with UGA.
Enroll in benefits where applicable
Any questions concerning benefits or retirement choices (regardless of benefit type), should be directed to email@example.com or contact UGA Human Resources for assistance at 706-542-2222 and schedule an appointment with a senior consultant.
After MyID creation and Archpass Duo has been completed, the new hire will have access to to OneUSG Connect. OneUSG Connect is a system of record with UGA. The new hire is asked to complete these important steps to ensure that they are paid correctly. Please complete the following payroll functions through Employee Self Service (ESS): W4, G4, and Direct Deposit information. Please access OneUSG Connect via https://hcm-sso.onehcm.usg.edu/. For those employees who are not US citizens or US Permanent Residents (including F1, J1, H1 and other visa types), you will complete these forms via GLACIER.
Direct questions or inquiries regarding MyID and Archpass Duo, please visit: https://eits.uga.edu/
https://eits.uga.edu/access_and_security/infosec/tools/archpass/ or dial (706)-542-3106.
Time and Absence
Contact your Human Resource representative to ensure you have been set up correctly for Time and Absence. This includes your time entry method (Kaba Clock, Web Clock, Pay From Schedule), your Overtime/Compensatory Time accruals, and the 14 hour special leave accrual, when applicable.
Questions about the UGA Onboarding System may directed to firstname.lastname@example.org