University of Georgia Human Resources Logo
215 S. Jackson St.
Athens, GA 30602
Tel (706) 542-2222
Email: hrweb@uga.edu

Consolidation of FacultyJobs and IPAWS


As the OneSource Project is planning for the implementation of PeopleSoft’s Human Capital Management System in January 2019, Human Resources is working to consolidate FacultyJobs and IPAWS into one instance of PeopleAdmin by July 2018. This consolidation is necessary to enable PeopleAdmin HR employee data (name, demographic info, position, department, etc.) to feed directly into PeopleSoft.

A process called “Position Management” will be implemented in FacultyJobs when it consolidates with IPAWS in July. Position Management has been utilized in IPAWS for staff positions for many years, but this will be the first time this process will be used for faculty positions. Graduate and post-doctoral positions also will utilize position management. Benefits of using PeopleAdmin’s Position Management functionality for UGA positions include:

  • Ability to integrate PeopleAdmin and PeopleSoft, thereby reducing redundant entry of employee data in various systems (note that the WebDFS personnel document will be required from July-December 2018 pending implementation of PeopleSoft HCM in January 2019);
  • Ability for units to update a position at any time, including changes to an employee’s duties and responsibilities, reports to structure (supervisor) and funding source(s);
  • One applicant portal for all UGA positions;
  • One point of entry for units to manage all of their UGA positions, including posting, applicant tracking and hiring proposals. Users will log in to this entry point with their UGA MyID and password.

Human Resources has charged a FacultyJobs Position Management Advisory Team composed of representatives from various units to prepare for the implementation of Position Management for faculty positions. This team will call on other stakeholders to assist with user testing and provide feedback prior to implementation.

We will provide more information to the campus community as we proceed with this project. If you have any questions in the meantime, please contact Mike Gorman at 706-542-7332 or mgorman@uga.edu


Communications:
5/18/18:  FacultyJobs to UGAJobs Unit Preparation and Transition
5/15/18:  iPAWS and FacultyJobs Consolidation Timeline and System Outage Memo
3/30/18:  Consolidation of FacultyJobs and iPAWS Memo


Resources:
FacultyJobs to UGAJobs Unit Preparation Calendar
Email Template for FacultyJobs Applicants Who Must Reapply in UGAJobs  

 
Closing postings in FacultyJobs:
If you would like to close a FacultyJobs posting, please send an email request with the posting number to facultyjobs@uga.edu.

 

Training for UGAJobs Faculty Position Management, Postings and Hiring Proposals:
When:  Tuesday, June 12, 2018  and Wednesday, June 13, 2018
Times:  4 Sessions to choose from each day, 2 in morning and 2 in afternoon (Registration Required)
Where:  Amos Hall, Room B010

The training will encompass faculty position management, postings and hiring proposals in UGAJobs, the new consolidated FacultyJobs & iPAWS system. This training is strongly recommended for anyone involved with faculty postings, hiring proposals and management of faculty positions. 

Units will be required to use the position management module to manage faculty positions in UGAJobs beginning July 9, 2018.

Register at  https://www.eventbrite.com/e/ugajobs-faculty-position-management-posting-hiring-proposal-training-tickets-46150796274


Additional training opportunities will be available pre and post go live and will include technical, by appointment, drop-in office hours, user guides and training videos.

 

 

 

Revised 5/21/2018