2025 Staff Performance Evaluation Period
Tuesday, December 17, 2024
This Year’s Evaluation Process
University Human Resources is launching a new Staff Performance Management process through the Professional Education Portal (PEP). This approach is designed to improve the consistency, transparency, and overall quality of evaluations across the institution. This process aligns with the UGA Staff Competency Model (PDF) introduced in 2019 and includes optional features for goal-tracking and skills enhancement to support employees' career growth. Detailed information for evaluators can be found in this online course, Performance Evaluation Refresher for Supervisors.
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Key updates and changes include:
- Evaluation Scope: Evaluations have been automatically assigned to supervisors for all full-time and part-time staff, postdoctoral associates, and administrative faculty. Temporary staff, student workers, graduate students, and regular faculty are excluded from this process. To check your supervisor and direct reports in PEP, click here. If this is not accurate, please contact your unit's HR representative to update the "reports to" information in UGA's HR systems.
- Evaluation Criteria: Evaluations are based on the knowledge, skills, abilities, and other characteristics outlined in UGA's Staff Competency Model. To see how these competencies translate into evaluation criteria and ratings, visit the How Will I be Evaluated webpage. Note that there are additional evaluation criteria for supervisors based on leadership competencies.
- New Rating Scale: A target score of ‘3’ now corresponds to Consistently Delivers. This rating shift allows for clearer differentiation of performance above or below job expectations.
- Post-Evaluation Training Recommendations: Based on evaluation scores, Learning & Development has aligned training courses with the Staff Competency Model to support employees' performance improvement and professional development. UGA has access to several high-quality training resources to promote career development.
- Evaluation Access Control: Once an evaluation is completed, it is not immediately available to the employee. Each school, college, or unit has chosen to adopt either a 1-step or a 2-step evaluation release process. If your unit chose a 1-step process, then the manager can release the evaluation to the employee immediately before or after their performance conversation with the employee. If your unit chose a 2-step process, then both the manager and the indirect manager (manager’s manager) must complete a final review step (Step #3 on the Manager Performance Dashboard), to release the evaluation to the employee. If you do not know which release process was chosen by your unit, please reach out to your HR Liaison.
- March 31, 2025 Deadline: All evaluations must be completed by March 31, 2025. After this deadline, managers will lose access to evaluations, and HR Liaisons will need to contact the PEP Help Desk for assistance.
A list of Performance Management FAQs can be found on this webpage. For additional information about the new Performance Management process, please visit the Journeys website or email journeys@uga.edu. If you experience any issues with registration, contact the PEP Help Desk at pep.uga.edu.