Non-Closure Emergency Leave Procedures
The University System of Georgia (USG) issued Non-Closure Emergency Leave Procedures on March 20, 2020 that give USG presidents the authority to allow Leave with Pay for emergency leave where the institution remains open but with reduced operations. President Morehead has implemented Non-Closure Emergency Leave Procedures that provide compensation to employees for hours not worked up to the equivalent of their regularly scheduled hours per week when there is no work for those employees to perform. Concurrently, President Morehead has directed unit heads to continue teleworking, remote work assignments, and flexible working arrangements in order for employees to perform their regular duties to the fullest extent possible.
The state of Georgia and USG are reviewing paid leave language of the Families First
Coronavirus Response Act to determine how it will be applied to state and USG employees.
The regulations expand FMLA and take effect April 2, 2020.
The Families First Coronavirus Response Act passed by Congress and signed by the President on March 18, 2020 created an expansion of the Family Medical Leave Act (FMLA) for COVID-19 Coronavirus-related illness. FMLA will now cover illness (COVID-19), caring for others and caring for children due to closures related to the current COVID19 Coronavirus public health emergency. Employees may take 2 unpaid weeks and then up to 10 weeks paid (taxed and considered as regular pay).
Employees should use vacation or sick leave when:
- The employee plans to participate in a non-work activity that one would normally request the use of vacation leave.
- The employee is Ill, caring for an ill family member/dependent, or bereavement that one would normally request the use of sick leave.
Non-Closure Emergency Leave may not be used in place of vacation leave.
Congress enacted a new law this week requiring many employers (including state agencies) to provide emergency paid sick leave and extended FMLA leave to employees affected by COVID-19 in addition to other leave already available to employees. USG is still reviewing the provisions and will provide more details soon.
- If Deans/VPs have a critical need for faculty, requests should be escalated to the Provost’s Office and critical need requests for staff should be escalated to the President’s Office.
- When requests are submitted to HR, they will be returned to the sender.