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215 S. Jackson St.
Athens, GA 30602
Tel (706) 542-2222
Email: hrweb@uga.edu

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UGAJobs Consolidation

On July 9, 2018, the University of Georgia consolidated FacultyJobs and IPAWS into one instance of PeopleAdmin employment site. This consolidation is necessary to enable PeopleAdmin HR employee data (name, demographic info, position, department, etc.) to feed directly into OneUSG Connect HCM PeopleSoft

The new UGAJobs hiring and position management platform will simplify and standardize online position requests, hiring practices, accompanied with updated tools, features, and resources.

Additional information pertaining to the system consolidation click here

 

What You Need to Know

Why the Consolidation?
As the OneSource Project is planning for the implementation of PeopleSoft’s Human Capital Management System in January 2019, Human Resources is working to consolidate FacultyJobs and IPAWS into one instance of PeopleAdmin by July 2018. This consolidation is necessary to enable PeopleAdmin HR employee data (name, demographic info, position, department, etc.) to feed directly into PeopleSoft.

What Changed?
The Position Management functionality is now available for both the management of faculty and staff positions. As campus moves towards the adoption of OneUSG Connect HCM more information and training pertaining to Position Management will be made available.

  • Position Management: The new platform will provide units with the functionality to create, evaluate, or modify positions electronically. This platform will also include the job evaluation packet as a part of the online process when reclassifying or creating new positions. Having a more robust position management process will lend itself to an efficient applicant tracking process. This is because unit administrators have already signed off on critical elements of the position. With this work behind them, the unit is now able to focus on the recruitment (posting) and hiring process (hiring proposal) in a more streamline manner.

  • Applicant Tracking Process: The new platform will provide units with the functionality to collect references, add supplemental and/or pre-qualifying questions, include search committee review and participation, and ensure the unit is meeting the needs of state and federal compliance hiring regulations.


What happens to my positions posted in iPAWS after July 9th?
The system consolidation did not impact the iPAWS system.


What happens to my positions posted in FacultyJobs after July 9th?

  • Active positions in FacultyJobs will not be searchable on facultyJobs.com.  Candidates will need to create a new login in UGAJobs search available job openings.
  • If a posting created in Facultyjobs closed, and the hiring department wants to reopen the search, then a new posting must be entered into UGAJobs.
  • Administrative users will need to request new user access using the new UGAJobs User Access Form.

UGAJobs & ArchPass Duo

  • You will need ArchPass Duo, UGA’s two-factor authentication service, to complete this new log-in process. To use ArchPass Duo with iPAWS, you must first enroll a device through the Self-Service Portal at archpass.uga.edu/enroll. The enrollment process is completely self-service and can be completed in five minutes. You can find more information about ArchPass Duo at archpass.uga.edu. Any questions about ArchPass Duo, should be directed to the EITS Help Desk at helpdesk@uga.edu or 706-542-3106.


Training Opportunities

Resources

 

 

  • Additional Resources:  All Position Types

 

Questions:
All questions about the UGAJob system may be directed to HRWeb@uga.edu or 706-542-2222.

Questions about EOO guidelines can still be directed to the Equal Opportunity Office, and questions regarding faculty rank and procedures for appointment can be directed to the Office of Faculty Affairs.  

 

 

 

  

Revised 8/9/2018