WHAT IS A SHORT WORK BREAK?
A Short Work Break (SWB) is a non-paid Payroll Status used when an employee is expected to return to work into the same position. Individuals on SWB are considered active employees and are subject to UGA policies and procedures. SWB and Return from Work Break (RWB) are primarily used with Graduate Assistants. As of April 1, 2023, there is a new, streamlined process for Short Work Breaks for Graduate Assistants.
REQUEST A SHORT WORK BREAK OR RETURN FROM WORK BREAK
- In OneUSG Connect, navigate to the System Manager Reporting WorkCenter.
- Under the Workforce Administration Menu, select Bulk/Mass Update Request.
- Click on the link for SWB/RWB Requests and select desired prompts (e.g., filter by HR department).
- Under Job Effective Date, choose the start date (for SWB) or the return date (for RWB).
- Under New Action, click the magnifying glass and choose either SWB or RWB. Click View Results.
- Click the submission link on the right side of the screen for the desired individuals.
- The form will be prepopulated. Review the data, add any “department notes” (optional), and click Submit.
REQUEST TO DELETE A FUTURE-DATED SWB/RWB
If you need to make changes to a Short Work Break where the start date is in the future, follow this process:
- In OneUSG Connect, navigate to the System Manager Reporting WorkCenter.
- Select Bulk/Mass Update Request > Delete Future Dated SWB/RWB.
- Filter your list and click View Results.
- Click the delete link on the right side of the applicable row.
- Review the prepopulated form and click Submit.
DASHBOARD TO TRACK PROGRESS
You can track the approval status of submitted requests via the New Dashboard.
- Pending requests remain listed until entered into OneUSG Connect.
- HR Liaisons (approvers) can make changes directly via the “Approver Queue” link.
- To batch approve: Mark one row as “Approved,” copy/paste that value into other rows, and save the sheet.
- View this topic in Status Call (Video) (Timestamp 32:21).
REQUEST A NON-GRADUATE ASSISTANT SWB/RWB
Monthly-paid employees other than Graduate Assistants (excluding hourly employees) require a manual request. Email [email protected] with the following details:
Subject: Request to Begin, Return, or Modify a non-GA Short Work Break Email Body:
- Name
- EmplID
- Position Number
- SWB Begin Date
- SWB End Date
- Reason for Request
For 2 or more employees: Use the SWB/RWB Multi Request spreadsheet. Save it to your computer and attach it to your email.
HOW TO APPROVE A SWB/RWB REQUEST
Unit HR Liaisons are the designated approvers.
- Click to view items pending your approval.
- Select Approved in the dropdown menu in the far-right column.
- Click Save (top left corner).
- Note: You cannot drag/drop status, but you can copy/paste the value into multiple cells.