Dual Appointment

1. Full-Time Equivalent Dual Appointment: Employees work in a regular position shared by two or more institutions, with costs shared between them.
2. Travel Only Reimbursement: Employees complete assignments for a requesting institution, with travel reimbursement as the only financial commitment.
3. Borrowed Services: Employees are fully borrowed from their home institution to perform a specified job at another institution.
4. More than Full-Time Equivalent Dual Appointment: Employees work full-time at their home institution and take on additional work outside normal business hours or during annual leave.
5. Part-Time/Temporary Dual Appointments: Part-time and temporary employees are eligible for dual appointments, with conditions detailed in the Academic and Student Affairs Handbook.

Honoraria, one-time engagements, supplemental pay, employees of other state agencies, and faculty teaching eCore or eMajor courses are not covered by this policy.

A Master’s degree or higher is required for most types of dual appointment agreements. Please contact your dual appointment coordinator with questions or concerns.

The University of Georgia will serve as one of the following:

• Home Institution: The institution that employs the individual whose services are requested by another USG institution. The Home Institution is the employee’s primary place of employment and where they are on payroll.
• Requesting Institution: The institution in need of a specific knowledge and/or skill set. Requesting Institution has identified an employee that currently has a primary place of employment and/or is on the payroll at a Home Institution. That employee meets the qualifications to perform the services.

Dual Appointment Coordinators (DAC) facilitate the completion of the Dual Appointment Agreement Form, negotiate designations, and ensure compliance with policy requirements.

If your employee is going into a position of trust (POT) at UGA, they will be required to complete a POT background investigation. The employee will receive a background request email from the University System of Georgia’s approved vendor, Accurate Background, Inc. at [email protected].

UGA follows the USG credit hour to standard hour chart. Example: 1 – 3 credit class = 8.25 stand hours

A late statement will be required if the submission date is two weeks prior to or after the start date of the dual appointment.

• First notification sent 5 days after the start date of the dual appointment certifying that the work has begun
• Second notification sent 5 days before the end date certifying the employee has completed the work.

Notifications will be sent to the Requesting Institution’s Reports to Manager.

Invoicing will be sent from the Home Institution at the end of service of the dual appointment. The Verification of Work must be completed to start the invoicing processing.

Once the dual appointment has been reviewed by the dual appointment coordinators at each institution and sent for electronic signatures, corrections to the dual appointment cannot be made. The document will need to be voided and the dual appointment coordinator will work with the unit to resubmit the document. If you find an error or change needed on the dual appointment, please contact your dual appointment coordinator immediately.

When requesting travel reimbursement for a dual appointment, you must first ensure travel has been authorized on the dual appointment. Once an amount for travel has been approved, you will need to complete the following steps:

1. Submit your travel reimbursement at your home institution in accordance with USG’s travel policy
2. Upload a copy of your fully executed dual appointment with the travel reimbursement listed along with any receipts that you have.

This will be required for each travel submission of the agreement.Once your travel has been submitted and approved, send a copy of the confirmation email to UGA’s Dual Appointment Coordinator, Leslye Skiba, at [email protected].