Receives, reviews, and processes requests for supplies and equipment from approximately twenty-two cost centers; supervises the preparation of purchase requisitions or check requests.

Prepares specifications and other related documents pertaining to the purchase of supplies and equipment; prepares the university requisition form; interviews and corresponds with vendors; locates sources of supply; obtains price quotes from vendors; compares costs and evaluates the quality and suitability of supplies and equipment; obtains price information and compares that and other related information to determine the best source of supplies and equipment.

Confers and advises department heads on purchase requirements, needs, and development of specifications.

Trains and supervises subordinates in the preparation of requisition forms, check requests, and other related documents and correspondence.

Determines reorder points for supplies maintained in inventory so as to minimize inventory levels, but always have the items available.

Determines whether time permits following customary procedures for the competitive bid process, or the purchase be made under the Universities' Small Value Authority (Audited Authority, if appropriate), or the use of Petty Cash/COD procedures when there are not standing state or agency contracts.

Maintains liaison with the Procurement Office, initiates tracer action through Central Receiving or Procurement. Rechecks quantities and condition of materials delivered and takes corrective action when appropriate.

If no current contracts apply, initiates an agency contract or releases against a statewide contract to facilitate the requisition process.

Maintains office and medical supply inventory; conducts resupply activity on a daily basis from Central Office Supply, Central Research Stores, petty cash purchases from local supply houses, and purchase requests routed through Procurement as appropriate. In this case, determines need, initiates action, receives, stores, issues, and maintains accounts.

Maintains accountability liaison with "Prime Vendor" in connection with current generic drug contract.

Verifies receipt of shipments to Pharmacy when original invoice is received and certifies invoices for payment. Maintains liaison with Prime Vendor to resolve differences in billing and payment. Causes encumbrances to be issued and increases in this connection and maintains ongoing liaison with Accounts Payable keeping account in proper array. For other Pharmacy actions regarding supplies, provides same support as for Medical Supplies except that Pharmacy determines needs and provides draft request with most information necessary to formulate purchase request.

Coordinates with Chief Laboratory Technologists' anticipated needs for Blanket Orders and Releases against statewide contracts and initiates necessary correspondence and contracts to permit the Laboratory to order most of their requirements by telephone. On receipt of billing for orders placed by telephone from Lab, LSM certifies documents for payment after verifying correctness of shipment with Lab Chief.

Thorough knowledge of the nomenclature and types of property and supplies handled in an office and medical facility supply storeroom.

Thorough knowledge of the principles and practices of stores management and stock control.

Considerable knowledge of standard methods and practices of stores operations.

Considerable knowledge of inventory methods and procedures.

Ability to learn prescribed procedures and to follow oral and written instructions.

Ability to deal effectively with vendors and the general public.

Ability to plan, coordinate, and supervise the work of a staff of clerical and supply personnel.