| University of Georgia | Finance & Administration | HR
| COUNTY SECRETARY |
Job
Family: Administrative
Job Code: 00059 Pay Grade: ** FLSA: NE |
SUMMARY This is secretarial work of limited complexity performing
a variety of general office tasks in a Cooperative Extension Service district
office, which offers educational programs, information, and training to
Georgia citizens. Work involves the performance of routine office duties
which follow prescribed procedures and which may involve judgement based
on knowledge gained through experience. Work is performed under the general
supervision of an administrative superior. |
| DUTIES
AND RESPONSIBILITIES
Assists Cooperative Extension Service district office personnel by greeting
individuals calling in person or by telephone; refers caller to proper
persons; gives out information and maintains appointment schedules. Operates office computer and types correspondence, newsletters, manuscripts,
articles, administrative reports, special events flyers and programs. Receives, reads and routes mail; may compose routine correspondence. Maintains files for office records, forms, and educational and training
materials; conducts inventory and orders office supplies and training
materials. Gathers data from files and other office records and prepares reports
of a routine nature; makes basic mathematical calculations and tabulations;
prepares forms and routine letters relative to information contained in
files. Calculates, types, posts, and balances standard financial statements,
reports, vouchers, requisitions, check requests, journal sheets, inventories,
or expense accounts from standard sources making routine arithmetic computations
and checks for accuracy. Operates various office equipment such as personal computers, photocopiers,
fax machines and calculators. |
| EDUCATION
AND EXPERIENCE
Graduation from a
standard high school, including some courses in general business, typing
and basic computer operations, supplemented by some secretarial experience;
or any equivalent combination of training and experience. |
| KNOWLEDGE,
SKILLS AND ABILITIES
Knowledge of contemporary office equipment, procedures and practices. Ability to make routine arithmetical computations and tabulations accurately. Ability to meet, develop, and maintain effective working relationships
with county, district and state personnel, local government officials
and employees, and clientele. Skill in the operation of contemporary office equipment. |
| Revised:
01/01/05
This description is intended to be generic in nature, and is not intended
to determine all of the specific duties and responsibilities of any
particular position. |