| University of Georgia | Finance & Administration | HR
| HEALTH RECORDS SUPERVISOR |
Job
Family: Administrative
Job Code: 00038 Pay Grade: 056 FLSA: NE |
SUMMARY This is highly responsible supervisory, clerical and administrative work involving supervision of the participation in the analysis, compilation, coding, indexing, storage and retrieval of patient records. Employees
of this class work within an established framework of standard methods
and procedures, but are expected to advise on changes in work methods
and procedures on the basis of new developments in the classification,
filing, and referencing of medical records. Work is performed under minimal
supervision. The work is evaluated by observation of results and through
feedback from health care providers and medical records department head. |
| DUTIES
AND RESPONSIBILITIES
Supervises the functions of a medical records department, including records
requests, release of information, record maintenance and storage, and
availability of records; acts on behalf of the department in the absence
of the Medical Records Department Head. Plans, organizes, schedules, and oversees the work of subordinates. Ensures that the documents in patients' records are reviewed for accuracy
and completeness of information and data. Establishes routine and provides staff for regularly scheduled retrieval,
delivery, and filing of charts. Ensures compliance with requirements of government agencies and accrediting
bodies. Extracts and supplies data for reports, studies, budgets and related
matters to support department head in planning and projects; designs and
executes special studies, questionnaires, and surveys as requested by
health care providers, facility administrators, or department head. Develops methods, procedures, and filing systems to accomplish work;
monitors productivity and quality of subordinates work. May sign and approve correspondence for release of medical information. Collaborates with department head on policies/procedures and operational
needs of the department; prepares monthly and periodic reports for the
department head. Conducts in-service training in medical terminology, medical record processing
and related topics. Communicates with health care providers, subordinates, students, and
third parties on matters related to proper medical records maintenance
methods and procedures. Performs related duties as required. |
| EDUCATION
AND EXPERIENCE
Graduation from a standard high school, completion of an approved course for Medical Record Technicians, certification as an Accredited Record Technician, and some experience as a Medical Record Technician; or graduation from a standard high school, completion of an approved course for Medical Records Technicians, and considerable experience as a Medical Record Technician; or any equivalent combination of training and experience. |
| KNOWLEDGE,
SKILLS AND ABILITIES
Thorough knowledge of the principles of medical record science. Thorough knowledge of medical terminology and coding systems. Considerable knowledge of legal aspects of medical records. Considerable knowledge of the principles of record analysis and concepts
of medical record administration. Considerable knowledge of the fundamentals and ramifications of health
data collection and statistical analysis. Some knowledge of disease processes. Some knowledge of anatomy and physiology. Some knowledge of contemporary office practices, procedures, systems,
and equipment. Ability to plan, organize, train, and supervise the work of others. Ability to work independently and make sound judgments involving technical
and confidential material. Ability to understand and apply health center, hospital, departmental,
and institutional policies. Ability to use tact and discretion in dealing with health care providers and employees. |
| Revised:
01/01/05
This description is intended to be generic in nature, and is not intended
to determine all of the specific duties and responsibilities of any
particular position. |