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215 S. Jackson St.
Athens, GA 30602
Tel (706) 542-2222
Email: hrweb@uga.edu

FMLA and leave

While on FMLA leave, you must use your accrued sick and annual leave for such absences as long as you have available leave balances. (Exception: If your FMLA leave is a result of an on-the-job injury, you have the option of using unpaid leave even if you have accrued leave available.) In the example below and for simplicity, the work week begins on Monday; however, the work week at UGA begins on Thursday. In order to comply with FMLA guidelines, you should calculate leave time (accrued and taken) based on the work week start and end dates.

Example:

You are a full-time employee and you were out on FMLA leave from the 2nd of the month through the 6th of the month. You returned to work on the 9th. You had a leave balance of 3 days at the time you began your FMLA leave (8 hours sick leave and 16 hours annual leave). If your absence was not a result of an on-the-job injury, you must begin using your 24 hours of available leave beginning the first day of your absence. In this example, your leave balance should reflect the following:

  • Your paid leave (sick and annual) will end on the 4th

  • You will be on sick leave without pay (SLWOP) for two days, beginning on the 5th

  • You used one week of FMLA leave

Sun. Monday Tuesday Wednesday Thursday Friday Sat.
1 2 SL
8 hrs taken
3 AL
8 hrs taken
4 AL
8 hrs taken
5 SLWOP
8 hrs taken
6 SLWOP
8 hrs taken
7
8 9 10 11 12 13 14

 

If you are on unpaid FLMA leave, you will not accrue annual leave or sick leave during this period of time. If you are using unpaid FMLA on an intermittent basis, leave accruals will calculate only on that paid portion of the pay period. Questions regarding the calculations of leave accruals should be directed to UGA Human Resources.

View more examples of paid and unpaid leave under FMLA.

Note:UGA provides to its employees access to a short term disability program. Please consult with UGA Human Resources (706-542-2222) to determine the relationship between FMLA leave and your UGA short term disability program benefits coverage.